Vetspire Integration

Learn how to connect your Vetspire Practice Inventory Management System to Vetcove

Jennifer Bedard avatar
Written by Jennifer Bedard
Updated over a week ago

Vetcove now integrates with select PIMS to help practices track and order inventory with ease, all in one location. By connecting your Vetspire account to Vetcove, you will be able to:

  • Manage Lists – shop your PIMS lists directly on Vetcove

  • View Quantities – view your quantity on hand and reorder points

  • Update Inventory Counts – receive orders on Vetcove to update Vetspire counts

Step 1: Connecting with Vetspire

To connect your Vetspire account with Vetcove, please head to the header bar and click Orders > Inventory > and select "PIMS Integration". On this Connect page, you will see the option to select Vetspire. Please click on the box for Vetspire and scroll down to view your linking instructions:

  1. Enter your Vetspire API Key

  2. Enter your Vetspire Location ID

  3. Select "Connect to Vetspire"

If you do not have these values, please reach out to the Vetspire support team for assistance!

Congratulations! Your Vetspire account should now be connected to Vetcove!

Step 2: Connect Vetspire Items to Vetcove Items

Once you are successfully connected with Vetspire on Vetcove, you will see the following message:

During the next step, you will need to link your Vetspire products to Vetcove items.

Vetcove offers two methods for linking items: creating links per item during checkout or creating links in-bulk directly from the PIMS Integration page.

Method 1- Linking Items from Shopping Cart Steps:

  1. Head to the Shopping Cart page by clicking on the Cart icon at the top of your screen

  2. Click on “PIMS Link: None” (this indicates that the item needs to be linked to a PIMS product)

3. Search for the PIMS product and select the link button:

4. Choose the Unit of Measure you track this item by in your PIMS and then select update

5. Once your items are linked to a PIMS product, the updates will be reflected in your cart to display the PIMS product that the item is linked to:

Method 2: Linking Vetcove Items to PIMS Products within the PIMS Integration page

  1. Click on the Orders tab at the top of your screen > PIMS Integrations

  2. Select Products and filter by “Unlinked Items”

3. Search for the item and select link:

4. Select the preferred unit of measure (that you track this item by in your PIMS) and click update:

For assistance on receiving your Vetcove POs and updating counts within your PIMS, please contact your PIMS support team.

Hiding Items

If you wish to not link a specific item - you may also hide any unlinked items within you PIMS integration that you would not like to appear in your lists.

  1. Click on the Actions button, located to the right of each item

  2. Select "Hide this Item." This will hide the item from view and move it to a Hidden Items folder, located on the lefthand side of the page. This will prevent the item from showing up in your Critical Shortage Lists, as well.

From within the Hidden Items folder, you may move a hidden item back into view with the rest of your items.

  1. Click on the Action button

  2. Select "Show this item."

Step 3: Shop on Vetcove through your Vetspire Lists

Once a Vetspire item has been linked to their corresponding Vetcove items, you may view and shop items straight from the Lists page based on reorder points. To shop an item that is included in a Vetspire list (Ex. Critical Shortages list) just click on the Show Items button.

The item listings will then drop down in the familiar Vetcove shopping format. Using the purchase quantity suggested (based on the optimal quantity entered on Vetspire for that item) you may then add items to your vendor carts straight from here, just as normal!

Do keep In mind that your Vetspire inventory will automatically be synced to Vetcove roughly every 6 hours; however, you may always trigger a manual sync from the Lists or Products tabs on the Vetcove PIMS page to bring in the latest inventory counts before shopping!

Step 4: Creating Item Receipts & Updating Inventory Counts

In order to update the inventory counts within Vetspire, the order will need to be marked as “received” within Vetcove by creating an item receipt.

(Please note that in order to update counts within Vetspire for a received item - the Vetcove item received MUST be linked to a Vetspire product within the integration. For additional assistance with linking click here!)

To get started creating an item receipt - just head to the Orders tab from the header bar > Order & Invoices > Orders. Once the specific order has been located, click into the order details and locate 'Create Item Receipt' on the right hand side:

After clicking 'Create Item Receipts', enter the quantity of each product received within the shipment. Once entered, click Create:

While creating item receipts, the option to enter lot and expiration numbers for the item received will be available:

Once the item receipt is ready - click Finalize to send the counts to Vetspire! As an important note, after finalization, changes/updates to the receipt cannot be made. If any changes/updates are needed to the counts post-finalization, please reach out directly to Vetspire Support!

Any items that were not marked as "received" during the first item receipts, will be available for receiving preceding shipments.

Need to turn off the integration?

Send us a message in our Live Chat (the little blue icon at the bottom of your screen) with your request! You'll also want to reach out to the Vetspire support team directly to verify whether there are any additional steps that need to be taken on their end to verify that your connection is fully turned off.

Still have questions about setting up your Vetspire integration? Feel free to click on the chat icon at the bottom of your screen to speak directly with one of our team members!

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