Vetcove now integrates with select PIMS to help practices track and order inventory with ease, all in one location. By connecting your HVMS account to Vetcove, you will be able to:

To connect your HVMS account to Vetcove:

Once you are successfully connected with HVMS on Vetcove and you have allowed enough time for your inventory items to be imported, you may visit the following page to access your HVMS PIMS Integration:

You will see two additional options at the top of your Vetcove PIMS Integration page: Lists and Products.

To ensure that your PIMS lists and product quantities are pulled into Vetcove, and to be able to shop items from your HVMS lists, you will need to link your HVMS products to Vetcove products. This will only need to be done one time around, but can be updated at any point.

Simply click on the Products tab at the top of your page, and click into each item that does not show a green check mark. You may also select the filter for unlinked items from the menu on the left side of this page to view all items that still need to be linked:

When you click on a given item, you will be prompted to search and then select the Vetcove item (or items) in the left column that you wish to link to the HVMS item listed at the top of the window.

Keep in mind that a given Vetcove item can only be linked to a single HVMS item, but you can link multiple Vetcove items (with various counts) to a single HVMS item (as long as the Vetcove items are the same medication, strength, and form):

You may also link your expansion products to the corresponding count you purchase within Vetcove. However, HVMS expansions will not show a on-hand, min, max similar to how HVMS displays them, and you will need to look at the base item for current quantities.

When receiving the "expansion" product within HVMS, HVMS will programmatically update the base item's inventory counts. 👍

When linking items, you will often also have the ability to select a unit of measurement. Selecting a unit of measurement will help ensure the quantities for each item in a given purchase order are translated properly from Vetcove to your PIMS for receiving.

In the example below, you will see that you have the option to select whether you would like the item, Convenia Injectable: 10ml, to be received in your PIMS as 1 vial or as 10mL. If you receive and track the item in your PIMS per vial, you would select vial – if you receive and track the item in your PIMS per mL, you would select mL:

You may edit and update item unit of measurements at any time. Please note that if you do not select a unit of measurement, the default unit for that item listing on Vetcove will be selected. If you do not see your preferred unit of measurement listed as an option, please reach out to the Vetcove support team via the live chat in the lower right corner and we would be happy to assist!

You may also hide any unlinked items within you HVMS integration that you would not like to appear in your lists.

To hide an unlinked Item, click on the Actions button, located to the right of each item, and select "Hide this Item."

This will hide the item from view and move it to a Hidden Items folder, located on the lefthand side of the page. This will prevent the item from showing up in your Critical Shortage Lists, as well.

From within the Hidden Items folder, you may move a hidden item back into view with the rest of your items. Simply click on the Action button, and select "Show this item."

Once all relevant HVMS items have been linked to their corresponding Vetcove items, you may view and shop items straight from the Lists page based on reorder points. To shop an item that is included in a HVMS list (Ex. Critical Shortages list) just click on the Show Items button.

The item listings will then drop down in the familiar Vetcove shopping format. Using the purchase quantity suggested (based on the optimal quantity entered on HVMS for that item) you may then add items to your vendor carts straight from here, just as normal!

Now, when you place an order on Vetcove it will automatically be sent as a PO to HVMS! You’ll find your POs within HVMS by clicking Vetcove Integration on the left hand side, and selecting Order Queue.

To receive a PO and update the inventory counts:

Please keep in mind that your HVMS inventory counts will be sent by HVMS to Vetcove nightly.

If you need to trigger a manual sync to have counts sent over immediately, click Vetcove Module on the left hand side > Set Up > Force Product Synchronization.

Send us a message in our Live Chat (the little blue icon at the bottom of your screen) with your request! You'll also want to reach out to the HVMS support team directly to verify whether there are any additional steps that need to be taken on their end to verify that your connection is fully turned off.