Vetcove now integrates with select PIMS to help practices track and order inventory with ease, all in one location. By connecting your DaySmart account to Vetcove, you will be able to:
Manage Lists – shop your PIMS lists directly on Vetcove
View Quantities – view your quantity on hand and reorder points
Sync Purchase Orders – purchase orders will automatically be synced
Step 1: Connecting with DaySmart
Before you can start using the integration, you will need to enable the Vetcove add-on from within DaySmart as follows:
Login to DaySmart
Click on Settings
Click on Add-Ons
Navigate to the Vetcove line item and click on the plus icon
Select the inventory categories that you wish to sync with your Vetcove account
Click on Connect
Authorize the integration in the form that appears
Once the add-on is enabled, your inventory items will be imported into your Vetcove account. Please allow a few minutes for this process to complete!
Congratulations! Your DaySmart account should now be connected to Vetcove!
Step 2: Link DaySmart Product to Vetcove Items
Once you are successfully connected with DaySmart on Vetcove and your inventory items have been imported, you may visit the following page to access your DaySmart PIMS Integration. You will see two additional options at the top of your Vetcove PIMS Integration page: Lists and Products.
During the next step, you will need to link your DaySmart products to Vetcove items. Vetcove offers two methods for linking items: creating links per item during checkout or creating links in-bulk directly from the PIMS Integration page.
Method 1- Linking Items from Shopping Cart Steps:
Head to the Shopping Cart page by clicking on the Cart icon at the top of your screen
Click on “PIMS Link: None” (this indicates that the item needs to be linked to a PIMS product)
3. Search for the PIMS product and select the link button:
4. Choose the Unit of Measure you track this item by in your PIMS and then select update
5. Once your items are linked to a PIMS product, the updates will be reflected in your cart to display the PIMS product that the item is linked to:
Method 2: Linking Vetcove Items to PIMS Products within the PIMS Integration page
Click on the Orders tab at the top of your screen > PIMS Integrations
Select Products and filter by “Unlinked Items”
3. Search for the item and select link:
4. Select the preferred unit of measure (that you track this item by in your PIMS) and click update:
If you wish to not link a specific item - you may also hide any unlinked items within you PIMS integration that you would not like to appear in your lists.
Head to to the PIMS Integration page - Products page
Click on the Actions button, located to the right of each item
Select "Hide this Item." This will hide the item from view and move it to a Hidden Items folder, located on the lefthand side of the page. This will prevent the item from showing up in your Critical Shortage Lists, as well.
From within the Hidden Items folder, you may move a hidden item back into view with the rest of your items. Simply click on the Action button, and select "Show this item."
Step 3: Shop on Vetcove through your DaySmart Lists
Once a DaySmart item has been linked to their corresponding Vetcove items, you may now view and shop these items straight from the Lists page based on reorder points. To shop an item that is included in a DaySmart list (Ex. Critical Shortages list) just click on the Show Items button.
The item listings will then drop down in the familiar Vetcove shopping format. Using the purchase quantity suggested (based on the optimal quantity entered on DaySmart for that item) you may then add items to your vendor carts straight from here, just as normal!
Step 4: Shop and Place Orders as Normal
Now, when you place an order on Vetcove it will automatically be sent as a PO to DaySmart! You’ll find your POs under the Orders tab in Inventory. These orders will have a status of “submitted” so that new receipts can be recorded against them (for more information about creating receipts, please reach out to DaySmart support! Their support info is at the bottom of this article).
Please keep in mind that your DaySmart inventory counts will be sent by DaySmart to Vetcove each night. If you suspect that your DaySmart inventory has not been updated on Vetcove, please contact DaySmart support below.
Need to reach out to DaySmart support?
Online on-demand support
Visit the DaySmart Help Center then click on Contact Support at the bottom to create and submit a ticket to their team.
Need to turn off the integration?
Send us a message in our Live Chat (the little blue icon at the bottom of your screen) with your request! You'll also want to reach out to the DaySmart support team directly to verify whether there are any additional steps that need to be taken on their end to verify that your connection is fully turned off.
Still have questions about setting up your DaySmart integration? Feel free to click on the chat icon at the bottom of your screen to speak directly with one of our team members here at Vetcove!