Vetcove now integrates with select PIMS to help practices track and order inventory with ease, all in one location. By connecting your NectarVet account to Vetcove, you will be able to:
Manage Lists – shop your PIMS lists directly on Vetcove
View Quantities – view your quantity on hand and reorder points
Sync Purchase Orders – purchase orders will automatically be synced
Step 1: Connecting with NectarVet
Before you can start using the integration, you will need to connect with Vetcove from within NectarVet as follows:
Prior to connecting, please note, your inventory items will need to be marked as "Vetcove Enabled" within NectarVet, in order to sync with Vetcove. Any items that have not been marked with this setting upon an initial connection may still be updated within NectarVet to become Vetcove Enabled at a later time.
Log in to your NectarVet account
Navigate to "Settings"
Navigate to the "Inventory" section
Adjacent to the “Connect Vetcove” section, click the "Connect" button
Enter your Vetcove username and password as prompted, and select the "Continue" option to complete the connection
Your Vetcove Enabled inventory items will then be imported into your Vetcove account. Please allow a few minutes for this process to complete!
Congratulations! Your NectarVet account should now be connected to Vetcove!
Step 2: Link NectarVet Products to Vetcove Items
Once you are successfully connected with NectarVet on Vetcove, you will see the following message:
You will see two additional options at the top of your Vetcove PIMS Integration page: "Lists" and "Products".
During the next step, you will need to link your NectarVet products to Vetcove items. Vetcove offers two methods for linking items: creating links per item during checkout or creating links in-bulk directly from the PIMS Integration page
Method 1: Linking Vetcove Items to PIMS Products during checkout:
To ensure that all of your Vetcove items are linked to PIMS products, you can link new items to PIMS products directly in your shopping cart! To get started, simply head to your Shopping Carts and view the the PIMS Link box beneath each item:
You will be able to see if each of the items you're purchasing are currently linked to your PIMS products. If any of the items are not currently linked, you will see "PIMS Link: None" as shown in the image above.
Select the PIMS Link box and type in the name your product is under within your PIMS, or search by your PIMS ID here to pull up the PIMS product. Once you've located the PIMS product you'd like to link this item to, select the blue "Link" button:
Once the item is linked to your PIMS product, you will want to select the Unit of Measure that you track this item by within your PIMS.
In the example below, you will see that you have the option to select whether you would like the item Doxycycline 100mg Tablets, to be received in your PIMS as bottle or tablet.
If you receive and track the item in your PIMS per bottle, you would select bottle
If you receive and track the item in your PIMS per tablet, you would select tablet
While linking, you may see the following unit selections available. These serve as equivalent options when a unique unit is not available on Vetcove:
Purchasing Unit: This unit represent quantity '1' of this item. When you order '1' of this item on Vetcove, your PIMS will update the count by 1.
Each: This unit represent the smallest individual unit quantity within the item.
Please note that if you do not select a unit of measurement, the default unit for that item listing on Vetcove will be selected. If you do not see your preferred unit of measurement listed as an option, please reach out to the Vetcove support team via the live chat!
Repeat this process with any items in your cart that show "PIMS Link: None" if you'd like to link them to your PIMS products. Once your items are linked to a PIMS product, the updates will be reflected in your cart to display the PIMS product that the item is linked to:
Method 2: Linking Vetcove Items to PIMS Products within the PIMS Integration page:
To get started, head to your PIMS Integration page from your Vetcove header bar. (Orders > Inventory > PIMS Integrations)
Once on the page, select "Products" at the top of the page and then filter by "Unlinked Items":
Locate the specific PIMS product you'd like to link and click on it. You will then be prompted to select the Vetcove item(s) you would like to link to your PIMS product. Please note that you can link multiple Vetcove items, as long as the medications are the same strength and form. You will also be able to see if you've previously purchased a given Vetcove item:
Once you've selected your Vetcove Items, please select the appropriate Unit of Measurement. This should be the unit the product is tracked by in your PIMS! This dictates which "unit quantity" is sent back to your PIMS system.
In the example below, you will see that you have the option to select whether you would like the item, Convenia Injectable: 10ml, to be received in your PIMS as 1 bottle or as 10mL. If you receive and track the item in your PIMS per vial, you would select bottle – if you receive and track the item in your PIMS per mL, you would select mL:
While linking, you may see the following unit selections available. These serve as equivalent options when a unique unit is not available on Vetcove:
Purchasing Unit: This unit represent quantity '1' of this item. When you order 1 of that item on Vetcove, your PIMS will update the count by 1.
Each: This unit represent the smallest individual unit quantity within the item.
Please note that if you do not select a unit of measurement, the default unit for that item listing on Vetcove will be selected. If you do not see your preferred unit of measurement listed as an option, please reach out to the Vetcove support team via the live chat in the lower right corner and we would be happy to assist!
Once linked, you will be able to shop your linked Vetcove items directly from the Critical Shortage List by clicking on "Show Items"! Please note that you may also use the general Vetcove search page to place your orders as well.
Hiding Items
If you wish to not link a specific item - you may also hide any unlinked items within you PIMS integration that you would not like to appear in your lists.
To hide an unlinked Item, click on the Actions button, located to the right of each item, and select "Hide this Item." This will hide the item from view and move it to a Hidden Items folder, located on the lefthand side of the page. This will prevent the item from showing up in your Critical Shortage Lists, as well.
From within the Hidden Items folder, you may move a hidden item back into view with the rest of your items. Simply click on the "Actions" button, and select "Show this item."
Step 3: Shop on Vetcove through your NectarVet Lists
Once your NectarVet products have been linked to their corresponding Vetcove items, you may view and shop items straight from the Lists page. To shop an item that is included in a NectarVet list (Ex. Critical Shortages list) just click on the Show Items button.
The item listings will then drop down in the familiar Vetcove shopping format. You may then add items to your vendor carts straight from here, just as normal!
Step 4: Shop and Place Orders as Normal
Now, when you place an order on Vetcove it will automatically be sent as a PO to NectarVet! You’ll find your POs in NectarVet under Inventory > Orders. From the Orders page, you may click on the three dots to the right of an order to receive your items and update counts. If you have any questions about receiving your POs, please contact the NectarVet support team.
Please note orders placed on Vetcove that have synced to NectarVet will automatically appear for receiving under the Orders tab on their platform every 8 hours. However, if you would like to manually sync an order to display immediately, you can always select the "Notify" option from your NectarVet Settings.
Additionally, please note that your NectarVet inventory counts will also automatically be synced to Vetcove every 8 hours. You may always trigger a manual sync by clicking Sync within your NectarVet settings, to bring in the latest inventory counts before shopping.
Need to get in touch with NectarVet's support team?
NectarVet Customer Support Email: hello@nectarvet.com
NectarVet Customer Support Number: +1 415-237-3823
Need to turn off the integration?
Send us a message in our Live Chat (the little blue icon at the bottom of your screen) with your request! You'll also want to reach out to the NectarVet support team directly to verify whether there are any additional steps that need to be taken on their end to verify that your connection is fully turned off.
Still have questions about setting up your NectarVet integration? Feel free to click on the chat icon at the bottom of your screen to speak directly with one of our team members!